Workshop and fleet compliance records, organised.
Stop chasing documents and important dates.
For UK workshops, bodyshops and business fleets: keep inspection reports, calibration certificates, training records and vehicle renewal dates in one place, with email reminders based on the dates and settings you configure. FileGuard organises your records — it doesn't inspect or certify equipment.
No credit card needed for the demo — create a free account, then explore realistic sample data.
Example of a FileGuard dashboard with sample records.
Built for the records you're responsible for
Workshop compliance records
Lift examination reports, MOT equipment calibration, pressure and LEV records and training.
Bodyshop compliance software
Spray booth and LEV reports, paint scale calibration, training and insurance dates across sites.
Vehicle and fleet compliance records
MOT, service, tax and insurance dates, vehicle documents, maintenance and costs.
Vehicle records without the chasing
Bring vehicle documents, important dates, maintenance, reminders and running costs together for company cars, vans and mixed fleets.
Featured in Bodyshop Magazine
FileGuard has been featured in Bodyshop Magazine as we continue introducing a simpler approach to business document management. You can read the feature on pages 26–27.
Already have hundreds of files? Bring them with you.
Moving to a new system shouldn’t mean starting from scratch. The FileGuard Import Centre is built for getting an existing document library in quickly — and it’s included for every organisation.
- Bulk import existing documents instead of uploading them one at a time
- Assign documents to categories and records during the import
- Apply the same dates across multiple imported records when appropriate
- Review everything before it is imported
Everything you need to stay compliant
Compliance document management for certificates, inspections, equipment records, training and the dates that go with them.
Compliance dashboard
See expiry, overdue and on-track items across categories at a glance.
Document vault
Upload certificates, policies, service sheets and training records securely.
Smart reminders
Email reminders on schedules such as 90/60/30/14/7 days, based on the dates you record.
Team & permissions
Invite admins, managers, editors, viewers and auditors with the right access.
Audit-ready records
Keep reports, certificates, service history and an activity log together for inspectors, manufacturers and insurers.
Multi-site
Manage many sites and businesses from one organisation account.
Simple pricing. One plan. Full access.
Everything your organisation needs to manage documents, records, reminders and service history — with unlimited users included.
Standard Plan
Includes all core FileGuard features.
Including UK VAT (£49.00 net + £9.80 VAT) · 1 site included · unlimited users
- Organisation dashboard
- Categories
- Items / compliance records
- Document management
- Import Centre (bulk document importing)
- Service history
- Reminder settings
- Email reminders
- User permissions
- Activity log
- Audit-ready records
- Mobile and desktop access
Add extra sites for £35 + VAT per month each (£42/month including UK VAT). Each site has its own documents, compliance items, reminders, records and users. Central admins can manage all sites from one account.
Ask for a free onboarding call when you sign up and our team will walk you through setting FileGuard up.
Request an onboarding callVAT included where applicable. Non-UK customers see the same £58.80 total with tax handled by Stripe.